Stock-in records
Stock-in records document the receipt of goods from third-party suppliers (partners).
When goods are received at the store, a goods received note is written up. The information from this record is then entered into the list. The date entered in the stock-in record must correspond to the date on the goods received note, and not the date when the electronic record is created.
The specification of a stock-in record contains the items received, their amounts, prices and VAT rates.
Different statuses can be assigned to a stock-in record depending on what stage it is at in the workflow:
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Not ready — illustrated by the
icon; -
Drawn up — illustrated by the
icon; -
Registered — illustrated by the
icon.
When a stock-in record is created, it has the status Not ready. Documents with the Not ready status can be viewed, edited and deleted. When the Drawn up or Registered status has been applied, the document becomes read-only and can no longer be edited or deleted. The document can be run on the store once the Registered status has been applied.
The Deletedstatus is applied automatically to a stock-out record when it is deleted. During processing, such documents are marked with the 
icon.
Stock items in the specification of the stock-in record also have statuses. These are automatically assigned when the document has been processed by the storekeeping system.
A document specification element can have the following states:
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OK — processed successfully.
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Not enough on-hand in store — applied if all the following are true:
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the store that the stock-in record applies to has stock monitoring;
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the stock-in record was previously run on the store;
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the volume of the stock item (specification element in the stock-in record) was partially or entirely depleted in a stock-out operation (with a stock-out record run on the store);
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the on-hand volume of the stock item goes negative when the stock-in record specification is changed.
Example: Stock-in record number 45 in the Main store documents the receipt of 10 kg of carrots. The stock-in record is run on the store.
Later, production record number 58-P documents the consumption of 8.5 kg of carrots. The production record is also run on the store.
The amount of carrots in the stock-in record is then changed to 8 kg. Since the Main store has stock monitoring, when the stock record is run on the store again, the specification element Carrot is given the status Not enough on-hand in store.
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Information about stock-in records is held in the document list.
The stock-in records list can be displayed for selected stores or selected partners and for any date range. The viewer windows are, respectively: