Stock-out record windows
The , and windows are used for working with stock-out records.
Entry window
The entry window is used to enter a new stock-out record.
The is opened by the command in the context menu of the viewer window.
The window contains a second panel named Specification.
Stock-out record entry window
Form fields in the Properties panel:
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Number* — number of the stock-out record.
The stock-out record number can be automatically generated or entered manually. Automatic generation occurs when the window is opened or when the selection button in the Number field is pressed. Automatic numbers are generated using the template specified in the directory.
An icon is displayed in the Number field to illustrate the status of the stock-out document. If the store status is Running or Error, the icons
or 
are displayed respectively.Stock-out record numbers can be used for grouping data in the table and in report printouts.
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Description — short description of the stock-out record.
Any arbitrary text can be entered into this field as a description of the stock-out record.
Date* — date and time the goods were released. The current date and time are automatically inserted when the window is opened, but should be edited to correspond to the date on the goods release record (when the goods were released from the store).
Attention
Calculation of the cost price and purchase price of stock items in the specification of the stock-out record is carried out for the date and time the record was created (specified in the Date field).
The date can be entered in short format DD.MM.YY (DD.MM.YYYY) or long format DD.MM.YYYY HH:MM:SS.
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Store* — name of the store from which the goods were released. Selection is made in the window.
Note
If the entry window was opened from a list of stock-out records for a single store, the name of that store will be displayed in this field by default. Otherwise this field is not populated by default.
The store name identifies the store from which stock items in the stock-out record will be deducted when the document is processed.
Store names can be used for grouping information in the viewer window and in various reports.
Store names can similarly be used to group information in printed reports.
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Partner* — name of the partner to whom the goods in the stock-out record were released. Selection is made in the window.
Partner names are used to determine where to send invoices for released goods.
Partner names can be used for grouping information in the viewer window and in various reports.
Partner names can similarly be used to group information in printed reports.
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Employee — user name of the employee who released the goods. Selection is made in the window. The user name of the current system user is entered into this field by default.
User names are used for monitoring the completeness and correctness of goods release recording.
User names of employees can be used to group information in the viewer window and in various reports.
User names can similarly be used to group information in printed reports.
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Status* — status of the stock-out record assigned by the user. The status is selected from a fixed list:
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Not ready,
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Drawn up,
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Registered
Access settings determine which users can assign which statuses to stock-out records.
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Clicking enters the new stock-out record to the list without closing the window.
Clicking enters the new stock-out record to the list and closes the window.
Selecting will close the window without saving any changes.
The command in the menu is disabled.
The editor window allows one or more stock-out records to be edited.
The editor window is opened by the command in the context menu when one or more stock-out records are selected.
Editor window
If one stock-out record is selected, the editor window opens.
Stock-out record editor window
The fields and panels are the same as in the window.
If the stock-out record has the status Drawn up or Registered, none of its properties except for its status can be edited. All fields in the editor window except the Status field are disabled:
Editor window for stock-out record with status Drawn up
Editor window for stock-out record with status Registered
Multiple editor window
The multiple stock-out records editor window opens when more than one stock-out record is selected for editing.
The name of the window is . This window includes a panel with a list of the selected stock-out records.
If multiple stock-out records with the status Not ready were selected, changes made in the editor window will be applied to all the selected stock-out records:
Multiple stock-out records editor window
The and editor windows can also be opened using the command from the context menu in the: