v8.21 Changes to Employee editor window
Password panel renamed to Login with password. The Username field has been moved to this panel.

Employee windows

Windows used with the Employees directory:

New employee entry window;
Employee and Employees windows.

Entry window

The New employee window is used to create a new employee record (user account) in the Employees directory.

The window always contains the additional panels IDs, Login with password and Document prefix.

New employee entry window

Form fields in the Properties panel:

Name — system name of the employee. Required field.

This user name is used to identify operations carried out by the user.
Description — brief description.
User role — user role of the employee. Required field.

Selection is made in the Select user role window. User role defines the system access permissions available to the employee.
Inactive — temporarily suspends the employee user account.

Selection is made from Yes and No. Selecting Yes suspends the employee's access to all areas of Tillypad XL without deleting the user account.
Personal profile — user profile. Selection is made in the Select personal profile window.

When a profile is selected in this field, the Personal profile and Photograph panels are added.
Language pack — language pack for the employee. Selection is made in the Select language pack window.

Note

Language packs that are specified directly in the employee user account are displayed in black type. Language packs that are specified in the employee's personal profile are displayed in green type.

Selecting OK will add the entry to the directory and close the entry window. Selecting Cancel will close the window without saving the entry. Selecting Apply will add the entry to the directory without closing the window.

The editor window is opened by the Edit command in the context menu when one or more employee records are selected.

Editor window

If one employee is selected, the Employee editor window will open.

Employee editor window

The fields and panels are the same as in the New employee window.

Multiple editor window

When two or more employee records are selected for editing, the multiple editor window will open. It has a panel displaying a list of the selected employees..

Employees multiple editor window

Note 1

The Personal profile, Login with password, Photograph and Password panels are never displayed in the multiple editor window.

Changes that are saved will be applied to all of the selected employee records.

IDs panel in the Employee window

The IDs panel is used to specify IDs for the employee.

IDs panel

Data grid columns:

ID — name of the ID.
Issued on — date when the ID was issued to the employee.
Comment — short comment.
Employee — employee username.

Note

The Issued on field is populated automatically when changes are saved. It is not editable and its value does not change when the ID is edited.

Context menu commands:

Add (Ins) — add a new ID.
Edit (F2) — edit selected IDs.

This command is only available in populated data grids.
Delete (Del) — permanently delete selected IDs.

This command is only available in populated data grids.
Print (Ctrl+P) — print out.
Additional functions — contains additional commands for working with data grids.

IDs are added using the New employee ID window. The Employee ID and Employee IDs windows are used for editing.

The permanent delete confirmation prompt is used when deleting IDs.

Login with password panel in the Employee window

The Login with password panel is used to configure the user's login parameters.

Login with password panel in the Employee window

Username — username for logging in to the system.
Password — password for logging in to the system.
Confirm password — confirmation of password (must match the value entered in the Password field).
Quick selection code — code for quick selection of user on POS terminal.
Easy login — enables or disables the simplified login procedure for the user.

If the values entered in the Password and Confirm password fields do not match, an error message will be returned when attempting to save:

Error message

Note

The characters entered in the password fields are displayed as asterisks. On completion of entry (when focus is removed from the field) the field will display 8 asterisks regardless of the number of characters in the password.

Document prefix panel in the Employee window

The Document prefix panel is used to specify a prefix used to identify documents created by the employee.

Document prefix panel

Document prefix panel fields:

Value — prefix (string) to be prepended to numbers of documents created by the employee.

To automatically add an employee prefix to the document number, in the Document numbers directory select the required document number for the selected document type. When creating a document number format in the Document number formats directory, use the dnf_GetUserSignature. procedure in SQL queries to get employee prefixes.

Personal profile panel in the Employee window

The Personal profile and Photograph panels display the same information as in the Personal profiles directory.

Personal profile panel

Personal profile panel fields:

Personal profile group — name of the group that the personal profile belongs to. Required field.

Selection is made in the Select personal profile group window.
Surname — surname of the employee.
Name — name of the employee.
Middle name — middle name of the employee.
Date of birth — date of birth, selection is made using a date picker.
Place of work — name of organisation.
Job title — job title.
Work address — work address.
Work phone — work telephone number.
Home address — home address.
Home phone — home telephone number.
Mobile number — mobile telephone number.
E-mail — e-mail address.
Document — name and details of the employee's identification document.
Gender — gender of the employee.
Comment — short comment.
Language pack — language pack with languages spoken by the employee.

Selection is made in the Select language pack window.

Photograph panel in the Employee window

The Photograph panel is used to select a photograph of the employee.

Photograph panel

This panel contains one field which displays file attributes - its name, size and resolution.

The button opens the Windows^TM file selection window for selecting an image from the computer. The button is used to save the employee photograph to the computer. The button is used to delete the photograph from the employee profile.