Bill is a document that is given to the client for him to view the list of ordered items and the total sum of the order before payment.
It is a non-fiscal document generated by
Tillypad XL POS
when submitting a guest tab for payment before a receipt is created. The bill contains specification with a list of ordered menu items (dishes, goods and services). The total sum on a bill is adjusted for all applicable discounts and markups. When a bill is submitted for payment, the system creates one or more receipts according to payment settings made for this POS terminal.
Bills can only be created, edited or deleted within one business day. After closing the business day, all the bills created on that business day become read-only.
If a guest tab contains only dishes, goods and services, any mode can be used to generate a bill. It is not true for a guest tab that contains menu prepaid credits, which means that an advance payment has been made. Such a guest tab does not specify which dishes, goods or services have been paid. These guest tabs are processed in the cumulative payment mode, which is composed of intermediate and final payment.
Bill generating mode for an enterprise or division is chosen according to the way clients are served. There are three modes of generating a bill:
by item – standard mode when all order items (dishes, goods, services) are moved to a bill.
The user can move all the items to a bill and close a guest tab, i.e. to make a full payment. However, it is allowed to make one or more intermediate payments, when some items are paid without closing a guest tab. Once the final payment is made, the guest tab is closed. This mode can not be used with menu prepaid credits.
always cumulative – mode applicable to bills which contain only prepaid credits. Instead of goods, services, etc., bills can contain prepaid credits amounting to the total value of goods and services. The mode is applied if guest tab orders have menu prepaid credits.
At the first stage the menu prepaid credits amounting to a prepayment are added to a bill. Then the bill is paid, but the guest tab remains open. After that an individual order is automatically added to the guest tab. This order now contains menu prepaid credits for the value of items (dishes, goods and services) remained unpaid. It can be one or more prepaid credits depending on the number of sales departments. Then the final payment is made and guest tab is closed.
cumulative when needed – denotes that the cumulative mode is activated if prepaid credits are included in an order.
When the cumulative mode is applied, the system will use those menu prepaid credit that is specified in the directory or selected only for this division in the directory.
Bills are saved in the system and can be printed out. The design of the printed bill depends on the bill print format. Bill print formats are stored in the directory.
In the
mode, bills cannot be printed. In the
and
modes, the value assigned to the PrintPrecheck parameter in mode settings defines whether to print the bill or not.
|
|
Print bill setting |
|
True |
The bill is printed automatically |
|
False |
The bill is not printed |
|
Question |
Bill printing is defined by the operator |
Bills have different statuses at different stages of processing:
Not ready – the bill is open for changes.
Ready – the bill is ready and cannot be edited.
Paid – the bill is paid. No changes can be made.
On the POS terminal, the bill is created automatically after the order is registered. In the terminal operating mode the bill is created at the stage of passing to payment. In the and modes the bill is created when the order is submitted for payment.
Tillypad XL Manager enables the user to create a bill manually from the bill list viewer window or by using the command from the guest tab list viewer window or the order list. When a bill is created it has the status Not ready. Bills with the Not ready status can be viewed, edited and deleted.
The status of the bill changes to Ready when the first receipt is generated. After that the bill cannot be edited.
When all the required receipts are generated based on the bill and the bill is paid, the status changes from Ready to Paid, and the bill cannot be edited.
Bills with the status Ready or Paid are read only. They cannot be edited or deleted, only their status can be changed.
On the terminal the bill is generated using orders from one guest tab. If the guest tab is splitted into multiple guest tabs, each of these will have its own bill.
Order items included in one bill can be paid with multiple receipts generated in different sales departments.
The list of all bills created on the terminals is stored in the document list. Bill list can be generated by any business day, receipt, guest tab or client account for any time range. Associated windows will open:
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