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Return delivery notes are documents that accompany the return of stock items to suppliers. The use of return delivery notes allows you to properly record information about these operations.
A return delivery note is drawn up in the store when goods are returned to suppliers. The information from this document is then entered into the document list. The date entered in the return delivery note should correspond to the date on the physical return slip (the actual date on which the stock item was released from the store), not the date when the electronic record was created.
The return delivery note specification includes the stock items received from the supplier via stock-in, as well as their quantities, prices, and VAT amounts.
Return delivery notes must be processed in the storekeeping system. Processing of these e-documents is carried out automatically. Successful processing will decrease stock on hand.
Return delivery notes have different statuses at different stages of processing.
Not ready – the document is open for changes.
Ready – temporarily makes the stock-in record a read-only document. Only its status can be changed.
Registered – no changes can be made to the record except to its status. The record either is ready to be run on the store or has already been processed by the system.
When a return delivery note is created, it has the status Not ready. Documents with the status Not ready can be viewed, edited, and deleted. When either the Ready or Registered status has been applied, the document becomes read-only and can no longer be edited or deleted. The return delivery note can be run on the store once the Registered status has been applied.
The Deleted status is automatically applied to a return delivery note when it is deleted.
The stock items included in return delivery notes can also have statuses. They are automatically assigned after the document has been processed by the storekeeping system.
A document specification item can have one of the following statuses:
OK – denotes that processing was successful.
Not enough on hand in store – occurs if the amount of a stock item specified in the return delivery note is greater than the amount of that stock item on hand in the store.
To work with return delivery notes, refer to the document list.
The return delivery notes list can be displayed for selected stores or selected partners and for any date range. The viewing windows are, respectively: