Chapter 7. Store

The Store system is used for inventory planning and control. In the Tillypad XL system, the inventory refers to stock items. Stock items are held in your business's stores.

Below is a list of stock control operations:

receipt of goods from suppliers,
release of goods to a third party,
movement of goods between stores,
preparation of meals according to recipes,
butchering of raw meat into cuts ready for use in the kitchen, etc.

As a result of all these stock operations, stock on hand changes.

Stock items storage and accounting.

The Store system ensures the management of all stock control activities carried out across the entire organisation.

Stock control functions are as follows:

to adjust all stock in and stock out during the processes of production, storage, sale, deduction, and movement between stores, and to document all of the above activities in store records;
to relate stock out to stock in and make adjustments to avoid situations when stock out exceeds stock in;
to carry out stock monitoring across stores;
to configure the process of calculating cost prices and purchase prices, and to calculate and recalculate cost and purchase prices;
to set and reset the planned costs of stock items;
to run a partial or full stocktaking of stock items;
to generate the related documents.

The Store system includes document lists, operational reports, settings directories, directories and a group of commands to handle stock operations.

Document lists contain all information related to the stock-in and stock-out operations that take place in stores. The Store system includes the following document lists:

All stock operations except for planned cost calculation change the levels of stock items held in stores.

Document lists are opened from the Store menu of the program's main menu.

Figure 7.1. Selection of a Store document list

The Store system enables the user to recalculate stock items and menu items in the specifications of store records and to update the recipes of compound stock items.

Stock items need to be recalculated if any changes are made to the properties of the stock items included in specifications. Upon recalculation, these changes are simultaneously reflected in specifications of store documents, which belong to types defined by the user. The recalculation of menu items only affects the specifications of sales records. Therefore, this process only edits stock items that are deducted from the store after menu items are sold.

The recipe update operation is used for making changes to recipes using averaged results from development records.

The Store system enables you to perform the following operations on documents:

These operations are selected in the Document operations menu.

Figure 7.2. Selection of an operation to handle Store system documents

Operational reports provide instant access to current information on stock-in and stock-out operations in the stores. The Store system contains the following operational reports:

The Stock on hand and Current on hand operational reports are opened from the Store menu of the program's main menu. The remaining operational reports are opened from the Operational reports menu.

Figure 7.3. Selection of Store operational reports

Settings directories are intended to configure and save all Store management settings. The following settings directories are included in the system:

Store period closure settings directory,
Stock limits settings directory.

Figure 7.4. Selection of Store settings directories

The Store system contains the following directories:

Stock items directory,
Stock item groups directory,
Stock item types directory,
Stock item categories directory,
Stock item concurrences directory,
Stock item units of measurement directory,
Stock item unit of measurement groups directory,
Stock adjustment record types directory,
Stores directory,
Store groups directory.

Directories can be selected through the Directories menu of the Store menu.

Figure 7.5. Selection of a Store directory