Purchases are used to manage a venue's stock reserves. They ensure that the store has a consistent supply of the stock items used for preparing dishes and goods. Items in regular supply can be planned in advance, while sporadic events such as banquets or birthdays can be managed via ad hoc requests.

Depending on the structure and specific business processes of your venue, you can use one of two supply management models: the first is based on original requests from store(s), whereas in the second, supplier requests are created directly by purchasing managers. You can use these models together or separately.

The first model should be used when purchasing managers need additional information from the stores before they can make decisions regarding purchases. This model is, for example, used in restaurant chains with a centralised supply department.

In this case, original requests are created in stores and reviewed by the purchasing manager. The supplier request is then generated based on these original requests. Stock items can be selected from the active purchases list to be entered into an original request. The supplier request can also contain additional stock items that were not included in the original requests. This request has to be confirmed by the supplier.

The second model is used when purchasing managers can assess purchase demand without additional information from the stores.

In this case, requests are created directly by purchasing managers and sent to the supplier for confirmation.

After all necessary stock items have been included into the request, it needs to be confirmed with the supplier.

After the ordered stock items arrive at the store, stock-in records can be created based on confirmed supplier requests. Stock items from the supplier request specification will be copied to the stock-in record specification automatically.

If the request is rejected by the supplier in full or in part, you can create new requests either for this partner or for another supplier.