The Store section is used for inventory planning and control. In Tillypad XL, inventory refers to stock items. Stock items are held in your business's stores.

Below is a list of stock control operations:

receipt of goods from suppliers
release of goods to a third party
movement of goods between stores
preparation of meals according to recipes
butchering of raw meat into cuts ready for use in the kitchen, etc.

As a result of all these stock operations, stock on hand changes.

The Store section provides a single location for the management of all stock control activities carried out across the entire organisation.

Stock control functions are as follows:

to adjust all stock in and stock out during the processes of production, storage, sale, deduction, and movement between stores, and to document all of the above activities in store records
to relate stock out to stock in and make adjustments to avoid situations when stock out exceeds stock in
to carry out stock monitoring across stores
to configure the process of calculating cost prices and purchase prices, and to calculate and recalculate cost and purchase prices
to set and reset the planned costs of stock items
to run a partial or full stocktaking of stock items
to generate the related documents

The Store section includes document lists, operational reports, document lists for managing stock item purchases, settings directories, directories, and a group of commands to handle stock operations.

Document lists contain all information related to the stock-in and stock-out operations that take place in stores. The Store section includes the following document lists:

All stock operations except for planned cost calculation change the levels of stock items held in stores.

Document lists are opened from the Store menu of the program's main menu.

Figure 8.1. Selection of Store operational reports

??? purchase management allows you to organise uninterrupted inflow of stock items and goods and avoid shortages or overstocking.

Purchases are managed in the following document lists:

Figure 8.2. Selecting document lists for purchase management

The Store section enables the user to recalculate stock items and menu items in the specifications of store records and to update the recipes of compound stock items.

Stock items need to be recalculated if any changes are made to the stock items included in specifications. The result of recalculation is immediately reflected in specifications of store documents, which belong to user-defined types. The recalculation of menu items only affects the specifications of sales records. Therefore, this process only edits stock items that are deducted from the store after menu items are sold.

The recipe update operation is intended to make changes to recipes using averaged results from development records.

The Store section enables you to perform the following operations on documents:

These operations are selected in the menu Document operations.

Figure 8.3. Selection of an operation to handle Store section documents

Operational reports provide instant access to current information on stock-in and stock-out operations on stores. The Store section contains the following operational reports:

The Stock on hand and Current on hand operational reports are opened from the Store menu of the program's main menu. The remaining operational reports are opened from the menu Operational reports.

Figure 8.4. Selection of Store operational reports

Settings directories are intended to configure and save all management settings. Store. The following settings directories are included in the section:

Figure 8.5. Selection of Store settings directories

The Store section contains the following directories:

Directories can be selected through the Directories menu of the menu Store.

Figure 8.6. Selection of Store directories

Document registration time

The document registration time is used to determine stock item purchase prices and cost prices.

By default, when the store document entry window is opened, the time appears as 00:00:00. It appears in the field in grey and cannot be edited.

Figure 8.7. Default document creation time

To edit the default time, select the Edit time command in the Date drop-down list.

Figure 8.8. Changing the store document registration time

When the Edit time command is selected in the Date field, the current time is entered. You can then enter your own document registration time.

For some store document types, you can configure a set registration time for each store.

Setting a document registration time allows you to run documents on the store and calculate stock item cost prices without interfering with other tasks.

Figure 8.9. Registration times for several document types in the store

In this case, when a document is created, the registration time established in the store for this particular document type is entered.

Figure 8.10. Default document creation time for documents of the current type in the current store

This time can also be edited via the Edit time command in the Date drop-down list.