Specification panel in the Guest tab window
Specification panel in the Guest tab window

The Specification panel is used for entering orders and order items associated with the guest tab.

Figure 5.23. Specification panel


The Specification panel contains a data grid with orders and order items. All menu items, except for prepaid credits, can be added to this specification.

Order child items are items added to the specification from the menu (menu items, including timed services). Timed services can also have child items, i.e. their price schedules.

Data grid columns:

  • Name is an order, order item (menu item), or timed service price schedule.

  • Quantity is the quantity (volume, weight, time) of the menu item that was added to the order.

  • Unit (menu) is the menu unit of measurement that is used to keep records of the order specification items.

  • Number of portions denotes the number of portions that is included into the order.

  • Price by menu is the price of the item, as designated in the menu.

  • Total by menu is the payment amount for the selected order specification items, as designated in the menu.

  • Discount is the value of the discount on the selected number of items in the order.

  • Markup is the value of markup on a selected number of menu items in the order.

  • VAT, % is the value added tax (VAT) rate expressed as percentage.

  • VAT price is the size of the value added tax added to the price. It is expressed in monetary units.

  • Price without VAT is the price minus VAT.

  • Price is the price of the order item including VAT, discounts, and markups.

  • VAT amount is the size of the value added tax within the price. It is expressed in monetary units.

  • Amount without VAT is the payment amount minus VAT.

  • Total is the total value of all menu items in the order (including discounts and markups). This is the amount the customer should pay for the menu items and services included in the order specification.

  • Menu group is the menu group to which the order item belongs.

  • Parent is the parent item of the specification. This attribute is applicable, for example, to dishes with modifiers or to timed services with price schedules.

  • Sales department indicates the sales department in which the order payment is accounted for.

  • Guest number indicates the number of the table occupied by the guest.

  • Courses designates the sequence in which dishes are to be served.

  • Index denotes the sequence of items in the order specification.

  • Preparation date is the date and time when the dish was cooked. Specified when the order is confirmed.

  • Menu item is the menu item that corresponds to the order item.

  • Table is the table where the timed service is provided.

  • Start date denotes the date and time when the timed service started.

  • Operator indicates the employee who took the order.

  • Bill is the bill that contains the menu item, which corresponds with the order item.

  • Bill item is the bill specification item that corresponds to the order specification item.

  • Price in bill is the price of the bill specification item.

  • Bill date indicates the date and time when the bill was created.

  • Guest tab denotes the status of the guest tab.

  • Business day is the business day on which the guest tab was created.

  • Division denotes the division in which the guest tab was opened.

  • POS terminal is the name of the POS terminal on which the guest tab was created.

  • Promotion category is the primary promotion category of the order item.

  • Employee is the name of the employee who created the guest tab.

  • Comment is a comment on the order item in the guest tab.

  • Number of portions (b) is the number portions of an order item included in the bill.

  • Time is the duration of the timed service (the time interval that equals the volume of the timed service).

  • Order denotes the number of the order.

  • Status is the status of the order.

  • Guest tab open date is the date and time the guest tab was opened.

  • Date indicates the date and time when the order was created.

  • Regular customer designates the regular customer for whom the guest tab was opened.

  • External client authorisation device is the authorisation device for clients of external systems.

  • ID is the client's ID.

  • Language pack is the language pack of the customer.

  • Promotion category is the primary promotion category of the guest tab.

  • Reservation indicates whether or not the guest tab has been opened in Reservation mode.

The specification context menu contains the following commands:

  • Add (Ins) – adds an item from the menu to the order specification.

    This command is only available for orders with the Not ready status.

  • Add order (Alt+Ins) – adds an order to the guest tab specification.

    The command is available only in specifications of orders with the status Not ready.

  • Edit / View (F2) – edits or displays guest tab specification items.

    The Edit command is only enabled in specifications of documents with the status Not ready if the specification contains at least one item. If the document has a status of either In payment or Submitted, the Edit command in the context menu is replaced with the View command.

  • Select from menu – sequentially adds menu items to the sales order specification.

    When you select this command, a sequential entry window, which allows you to select items from the Menu directory, opens.

  • Add timed service price schedule (Shift+Ctrl+Ins) – adds a price schedule for a timed service.

    This command is available only in specifications of orders with the Not ready status that contain at least one timed service.

  • Delete (Del) – permanently deletes the selected items from the guest tab specification.

    This command is available only when you select specification items of guest tabs with the Not ready status.

  • Link to bill – links specification items to the bill.

  • Delete from bill – deletes specification items from the bill that is connected to the order.

  • Status – menu with the commands to alter the document status.

    When you select one or more documents with the same status, their current status will not be available in the context menu. When you select documents with different statuses, all possible statuses will be available in the context menu.

  • Print (Ctrl+P) – generates print layouts.

  • Summary functions – menu with the commands to manage the summary functions of the data grid.

  • Additional functions – menu with the commands to operate the data grid.

To add a new order to the guest tab specification, use the New order entry window. The Order and Orders windows are used for editing.

To add new menu items (incl. timed services) to the order specification in the guest tab, use the New order specification item entry window.

To edit attributes of order specification items in the guest tab, use the Order specification item and Order specification items editor windows.

To view attributes of order specification items with the In payment or Submitted status in the guest tab, use the Order specification item и Order specification items viewing windows.

To connect order specification items with the bill, use the Link to bill and Link to bill windows.

The Select order item window is used to select a parent from the order specification.

A confirm permanent deletion prompt appears when you delete order specification items. An element can only be deleted from the specification of an order with the Not ready status.