Stock-out records describe operations of releasing stock items to a third party. For example, it can be a return of products to a supplier, release of items to partners.
When processing stock-out records by the storekeeping system, stock on hand is diminished by the amount indicated in the specification of the stock-out record. For example, a stock-out record specifies 10 kg of carrot. After the record has been run on the store, the level of carrot stock will be diminished by 10 kg.
The document list is used to manage stock-out records created as a result of releasing stock items to selected partners.
Location: - - .
The stock-out records by store list can also be opened using the command from the context menu in the window.
The window contains a panel displaying the filter parameters configured by the user and a data grid with stock-out records matching the filter parameters.
Data grid columns:
Number – number of the stock-out record.
If the record store status is Running or Execution error, the number is provided with additional icons.
Date – date and time of the stock item release operation registered in the stock-out record.
Description – brief description of the stock-out record.
Store – name of the store for which the stock-out record was created.
Partner – name of the partner to whom goods were released.
Total – value of the goods released on the stock-out record, excluding VAT.
VAT amount – amount of VAT on the goods released.
Inc. VAT – total value of goods released including VAT.
Total by cost price – total cost price of goods released on the stock-out record.
Employee – user name of the employee who created the stock-out record.
Status (overall) – overall status of the stock-out record.
Status – status of the stock out record assigned either manually by the user or automatically after deleting the record.
Status can be one of the following:
Not ready – denotes that changes can be made to the record. Document has not been run on the store, or has been run but results were canceled
Ready – document is closed for changes. Document has not been run on the store, or has been run but results were canceled
Registered – document has been created and processed
Deleted – the document is queued for deletion
Status (store) – status of the stock-out record after processing by the storekeeping system.
Status can be one of the following:
OK – document successfully processed
Running – document is being processed by the storekeeping system
Execution error – error occurred when processing the document
Edit document in closed store period – denotes that the document relates to a closed store period
System – system objects tag.
Context menu contains the following commands:
(Ins) – adds a new stock-out record.
(F2) – edits the selected stock-out records.
(Del) – permanently deletes the selected stock-out records from the list.
This command is only available for one or more documents with the status Not ready.
– processes stock-out records on store.
This command is only available for documents with the status Execution error.
– menu with the commands to alter the document status.
When selecting one or more documents with the same status, their current status will not be available in the context menu. When selecting documents with different statuses, all possible statuses will be available in the context menu.
– menu with the commands to export files into an external file or update package.
– menu with the commands to operate the clipboard.
(Ctrl+P) – generates print layouts.
– menu with the commands to manage summary functions of the data grid.
– menu with the commands to operate the data grid.
The and entry windows are used for adding new stock-out records.
The and windows are used for editing.
When deleting stock-out records, the permanent delete confirmation window opens.
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