Windows used for managing directory contents:
All of these windows are opened from the directory.
The editor window is opened by the command in the context menu when one or more divisions are selected.
If one division is selected in the data grid, the editor window is opened.
The window is composed of the Properties , Access , Promotion category authorisation , Document prefix and Business day processing panels.
The Properties panel is composed of the following fields:
Name is the name of the division. This is a required field.
The division name is displayed on POS terminals, in sales documents and reports.
Description is a textual description of the division.
Any additional information can be entered in this field.
Guest tab limit ??? is the maximum permitted value of an open (unpaid) guest tab in the division.
The guest tab limit is only used with POS terminals working in mode. When the limit has been reached, you will not be able to add new orders to this guest tab. The guest will need to pay for made orders. Exceeding the limit is permitted only with the confirmation of a specially authorised staff member.
An amount equal to the guest tab limit is charged to the customer if he or she loses his or her guest card.
Setting a negative value for the guest tab limit makes the guest card pre-paid.
Rounding precision (sales) is the number of decimal places for money amounts. Rounding precision is used to calculate discounts and amounts of money to be paid.
The value is entered as a whole number. If a positive number is entered, it denotes the number of places after the decimal point. If a negative number is entered, it denotes the number of places before the decimal point, i.e. up to 0.1x. For example, setting a precision of -2 would round up all amounts to hundredths.
Carry over guest tabs defines whether open guest tabs can be carried over into the next business day. Required field.
Please choose between Yes or No. The default option is No.
If No is selected, the business day cannot be closed until all open guest tabs are closed. If Yes is selected, the business day can be closed and all open guest tabs will be carried over into the next business day.
Promotion category of guest tab is the promotion category applicable to all guest tabs opened in the division.
Please select a promotion category in the window.
This promotion category is automatically added to the list of promotion categories of a guest tab opened in the division.
Auto-order is the auto-order automatically added to guest tabs opened in the division.
Selection is made in the window.
The auto-order items are automatically added to guest tabs opened in the division. Auto-order items can be deleted manually on the POS terminal.
An auto-order can be used, for example, to take a cover charge.
Order confirmation device is the name of the device to which order-ready confirmation messages are sent.
Please select a device in the window from a list of devices that support message reception.
Service provider is the service provider device for routing messages between segments.
Please select a service provider in the window from a list of devices that can be used as service providers.
It is used when devices at front of house and kitchen are in different segments.
Organisation is the name of a partner represented by your own enterprise.
Please select a partner in the window.
This information is used when exporting data to an accounting suite. Details of the organisation must be entered in the directory.
Location is the location of the division.
Bill building mode defines the mode of generating bills when prepaid credits are added to an order. This is a required field.
The mode is selected from the following list of options:
By item is a standard payment mode (items are distributed among bills according to sales departments).
Cumulative when needed means that the cumulative mode is applied only when an order contains any prepaid credits.
Always cumulative denotes that the cumulative mode is always active. Prepaid credits for the amount the client must pay for menu items and services are added to an order. In this case bills contain prepaid credits only.
Cumulative payment item is menu prepaid credits used in the division to pay for guest tabs in the cumulative mode (payment in advance).
The field can contain a menu item belonging to the Prepaid credits class. If no value is selected, bills generated in either Always cumulative or Cumulative when needed mode inherit values from system settings. The field remains empty if bills are generated in the By item mode.
Item for nonrefundable balance is a menu item used to account for nonrefundable part of the prepayment. This item is automatically included in the guest tab to compensate for unspent prepayment amount.
The field can contain a menu item that does not belong to the Prepaid credits class. Please select a value in the window.
This item is used to eliminate the difference between the cash report (X-report and Z-report) and the total cost of items, included in the guest tab. Example: the guest tab contains a cumulative payment item at the cost of £10 and two cocktails, £4 each.In this case, the total cost of order items is £10, but the till has registered a payment of £8.The difference makes £2. To balance out this difference, please use the item for non-refundable balance.
The item for nonrefundable balance is included in the guest tab guest automatically when the client makes the final payment. The cost of this item equals to the unspent amount of the prepayment.
If the item for nonrefundable balance was included in the guest tab when closing it, then, when re-opening this guest tab, the item for nonrefundable balance will be deleted from it.
Service chargeis a menu item??? used to include a service fee to the guest tab.
Please select a value in the window.
You might want to select service charge menu item if your service policy requires the service fee to be displayed in bill and receipt specifications.
Tips is a menu item used to include tips in the guest tab.
Please select a value in the window.
You might want to select tips menu item if your service policy requires the tips to be displayed in bill and receipt specifications.
Promotion rounding mode determines how to round promotion amounts.
You can select a promotion rounding mode from the list:
Mathematical – denotes that the amount of promotions will be rounded according to usual mathematical rules.
Round down – the amount of promotions is always rounded down.
Round up – the amount of promotions is always rounded up.
Round down (cumulative) – when the amount of promotion is rounded, previously accumulated errors are taken into account. The final adjustment diminishes the discount amount.
Round up (cumulative) – when the amount of promotion is rounded, previously accumulated errors are taken into account. The final adjustment increases the discount amount.
Click to save data. Selecting will save data without closing the window. Selecting will close the window without saving data.
The multiple divisions editor window opens when two or more divisions were selected for editing.
The name of the window changes to . A panel with a list of the selected elements is added to the editor window.
When multiple divisions are selected for editing, any changes that are saved will be applied to all of the selected divisions.
The fields are similar to the editor window.
The entry window is used to add one or more new divisions to the directory.
The New division entry window is opened by the command or when adding a division from the clipboard.
The fields are similar to the editor window.
Multiple entry window will be opened if you paste two or more divisions from the clipboard. Then a panel with the list of selected divisions is added to the window, and its name changes over to .
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