Draft menu item windows

Draft menu item and Draft menu items editor windows,
New draft menu item entry window.
Draft menu item and Draft menu items viewer windows.

All of these windows are opened from the Draft menu directory.

Editor window

The Draft menu item window is opened by the Edit command in the context menu of the Draft menu directory when one or more draft menu items are selected, or by the Edit menu item when one draft menu item shortcut is selected.

The editor window always contains the Properties, Picture, IDs, Price scheduling and Photograph panels.

The exact combination of additional panels depends on the value selected in the Class field.

Menu item editor window for a one-off service

The additional Stock item panel is displayed for a stock-deductible item.

Menu item editor window for a single menu item (stock-deductible item)

The additional Timed service charging panel is displayed for a timed service.

Menu item editor window for a single menu item (timed service)

The Properties panel is the same as the Properties panel in the Menu item window of the Menu directory.

Attributes of the draft menu item will come into effect only when the draft has been activated.

Properties panel fields:

Draft menu group — name of the group that the draft menu item is contained in. Required field.

By default contains the name of the group active in the directory when the window was opened. Selection is made in the Select draft menu item window.

Menu groups can be used to organise data in viewer windows and reports.

They determine the hierarchical structure of the menu displayed on terminals.
Name — name of the draft menu item. Required field.

When the draft has been activated the item name will be used to:
- select the item in the terminal menu (unless a short name is specified)
- represent the item in all reports and documents related to the sale of menu items and in orders, bills and receipts.
Draft menu item names are specified in the attributes of shortcuts that are created for them.
Short name — shorthand name for the draft menu item.

When the draft has been activated, the short name will be used in the POS terminal menu.

To enable short names on the terminal menu, the UseShortName parameter in the terminal configuration must be set to True.
UseShortName = True
Art. number — optional article number for the draft menu item.
Description — brief description.
Price — price for the specified volume (quantity, weight, time) of the draft menu item. Required field.

If the menu item has a sales parameter that allows its price to be changed, this value can be altered directly at the terminal when adding the item to an order or when editing its properties in an order.

The menu item price is used in calculating its theoretical and actual markup.
Volume — number of units of measurement (quantity, weight, time) in one portion of the draft menu item. Required field.

The volume is displayed in the terminal menu and in the guest tab when the menu item is added to an order.

If the menu item has a sales parameter that allows its volume to be changed, this value can be altered directly at the terminal when adding the item to an order or when editing its properties in an order.

The volume of the stock item deducted from store when a stock-deductible draft menu item is sold is defined in the Stock item panel.
Unit (menu) — name of the draft menu item unit of measurement. Required field.

Note

The name of this field is not displayed in the window.

Selection is made in the Select menu item unit of measurement window.
Type — menu type.

Selection is made in the Select menu type window.

Menu type is an attribute that can be used for arbitrary categorisation of menu items.

Menu types can be used for grouping information in the Draft menu directory and in various reports.

Menu types can similarly be used to group information in printed reports.
Concurrence — name of the concurrence. Required field.

Selection is made in the Select concurrence window.

Concurrence defines a group of sales-related parameters for the draft menu item.

All menu items must be associated with a concurrence. The availability of a menu item at a terminal depends on whether the menu item's concurrence is included in the sales settings for that terminal.
Button format — format of the button used to select the draft menu item in the terminal menu.

Selection is made in the Select menu button format window.

Button format can be used when the GridButton parameter in the terminal configuration is set to True.
Show = ( GridButton = True
Modifier — name of the draft modifier used with the draft menu item.

Selection is made in the Select draft modifier window.

A Modifier is an additional item that goes together with a menu item. A modifier can be another menu item or instructions for preparation or serving, such as choice of side dish, sauce etc.; rare, medium or well-done.
Sales parameter — Sales parameter for the draft menu item.

Selection is made in the Select sales parameter window.

Sales parameters allow properties of menu items (course, quantity, volume and price) to be altered at the terminal.

Depending on the specified sales parameter, a menu item may be added to an order at the terminal immediately upon selection or only after specifying additional properties.
Selection code — code for quick selection in the terminal menu.

Popular items can be added to an order quickly by entering the quick selection code at the terminal.

The quick selection code is a number which is entered on the numerical keypad on the terminal screen.
Index — incremental value which determines the position of the draft menu item in the terminal menu.
Exclude from sale — temporarily excludes the draft menu item from sale.

The value is selected from No or Yes. If Yes is selected, the item will not be available for selection on the terminal.

The menu item will be simultaneously removed from the menus of all terminals in all divisions.

Note

A menu item, a menu item shortcut or a menu group can be excluded from sale in the Menu and Draft menu directories.

Sales exclusions made in the Menu directory remove the item from sale immediately. Sales exclusions made in a draft menu come into force only when the draft is activated.

Menu items can be excluded from sale for a specified length of time using a price schedule interval (in the Price scheduling panel of the menu item window or in the Price schedules directory).

In order to exclude an item from sale in specific divisions or on specific terminals, use menu exclusions in the Sales exclusions directory, or in Sales exclusions mode on a terminal.

The Sales settings directory allows all menu items and menu item shortcuts belonging to a particular concurrence to be temporarily removed from sale.
Class — determines how the item is sold.

Options:
- None,
- Timed service,
- Stock item.
The value Stock item should be selected for menu items representing tangible goods which are sold from stock. The associated stock items are added to sales records. For menu items that are timed services, select Timed service. Select None for simple services that are not associated with the sale of any goods from stock.

The default value is Stock item. When this value is selected the window contains the additional Stock item panel. When Timed service is selected, the Timed service charging panel is displayed.

Selecting OK will add the item to the directory and close the entry window. Selecting Cancelwill close the window without saving the item. Selecting Apply will add the item to the directory without closing the entry window.

The edited draft menu item is given the status Edited and is illustrated with the icon.

Multiple editor window

If multiple items are selected, the multiple draft menu item editor window opens. It contains a panel listing the selected draft menu items. Only the panels that are common to all the selected items are displayed.

Multiple draft menu items editor window

When multiple items are selected for editing, any changes that are saved will be applied to all of the selected items.

Entry window

The New draft menu item entry window is used to add a new draft menu item to the directory.

The window is opened by the Add command from the context menu of the Draft menu directory.

By default the entry window opens with the Class field set to Stock item.

Draft menu item entry window for a stock-deductible item

The panels and fields are the same as in the Draft menu item editor window.

The new draft menu item is given the status Added and is illustrated with the icon.

The draft menu item viewer window is used to view one or more selected draft menu items from an activated draft.

The window is opened by the View command in the context menu when one or more draft menu items are selected.

Viewer window

If one draft menu item is selected, the Draft menu item window will open:

Draft menu item viewer window for a stock-deductible item

Draft menu item viewer window for a timed service

Draft menu item viewer window for a one-off service

The panels and fields are the same as in the Draft menu item editor window.

The window has only a Close button.

Multiple viewer window

If multiple items are selected, the multiple Draft menu items viewer window opens. It contains a panel displaying the selected draft menu items. Only the panels that are common to all the selected items are displayed.

Multiple draft menu items viewer window

Picture panel of the Draft menu item window

The Picture panel is used to select an image that will be used to illustrate the item in the terminal menu when the draft has been activated.

Picture panel of the Draft menu item window

Selection is made from the Menu pictures directory.

The Picture field displays the name of the selected image, with the image itself displayed in the space below it.

The name of the selected image is displayed in the Draft menu directory.

IDs panel in the Draft menu item window

The panel contains a list of IDs that are assigned to the draft menu item.

IDs panel

Data grid columns:

Name — name of the draft menu item, the same as in the Name field in the Properties tab.
Quantity — number of portions of the draft menu item that the ID represents.
Volume — volume of the draft menu item that the ID represents.
Unit (menu) — unit of measurement used for the draft menu item.
Code — ID code.
Type — ID type.
Mask — flag for using ID code mask.
Comment — short comment.

Context menu commands:

Add (Ins) — add a draft menu item ID.

This command is only available for draft menu items in drafts that have not been activated, and only for draft menu items already been deleted (that do not already have the status Deleted).
Edit (F2) — edit selected draft menu item IDs.

This command is only available for draft menu item IDs in drafts that have not been activated, and only for draft menu item IDs that have not already deleted (that do not have the status Deleted).
Delete (Del) — permanently delete selected draft menu item IDs.

This command is only available for draft menu item IDs in drafts that have not been activated, and only for draft menu item IDs that have not already deleted (that do not have the status Deleted).
Print (Ctrl+P) — print out.
Additional functions — contains additional commands for working with data grids.

Draft menu item IDs are added using the New draft menu item ID window. The Draft menu item ID and Draft menu item IDs windows are used for editing.

The permanent delete confirmation prompt is used when deleting draft menu item IDs.

Price scheduling panel of the Menu item window

The Price scheduling panel is used to create and edit price schedules for the menu item. Price schedules allow the price of the menu item to change, or for the menu item to be made unavailable, at different times of day.

The panel is empty by default. The price schedule is only saved if the price of the menu item was changed or its sale was limited in at least one time interval. Otherwise clicking OK or Apply empties the panel.

Price scheduling panel context menu

Context menu commands:

Add (Ins) — add a menu item price schedule.
Edit (F2) — edit a menu item price.

This command is only available in populated data grids.
Delete price schedule (Del) — permanently delete price schedule from the list.
Print (Ctrl+P) — print out.
Additional functions — contains additional commands for working with data grids.

The New price schedule window is used to add a new price schedule to the menu item.

The price schedule is displayed in the panel. The panel header displays the name of the price schedule and contains a show/hide button.

If the selected price schedule has already been added, a warning message will be displayed.

Warning message

The confirm delete prompt is used when deleting price schedules.

Confirm delete prompt

Each price schedule panel has columns for the different times at which different prices apply, or during which the menu item will not be available for sale.

For example, a special offer could be configured so that breakfast costs ?5 from opening time until 10am, then ?7 from 10am until 11am, at which point breakfast is removed from sale until next opening time.

Note

Price schedule time intervals can be edited in the Price schedules directory or in the Select price schedule window.

The price schedule context menu contains the following commands:

Add (Ins) — add a menu item price schedule.
Edit (F2) — edit a menu item price.

This command is only available in populated data grids.
Delete price schedule (Del) — permanently delete price schedule from the list.
Print (Ctrl+P) — print out.
Additional functions — contains additional commands for working with data grids.

Context menu of price interval cell

The Edit command is not available in the cells containing the name of the menu item or the time interval specification.

Context menu of cell containing menu item name

Context menu of cell containing time interval specification

The Price in price schedule and Prices in price schedule editor windows are used to edit prices.

Photograph panel in the Draft menu item window

The Photograph panel is used to upload an image that can be used as an illustration of the draft menu item, for example in a printed menu:

Photograph panel in the Draft menu item window

This panel contains one field which displays file attributes - its name, size and resolution.

The image is selected from the computer's hard drive. Once selected, a copy of the image can be saved by clicking on the second button.

When the draft has been activated, the selected photograph can be used in printed reports.

The name of the photograph file is displayed in the Draft menu directory.

Stock item panel in the Menu item window

The Stock item panel is displayed when Stock item is selected in the Class field of the Properties panel.

The Stock item panel is used to enter information about the stock item that is associated with the menu item.

The information in this panel determines how much of which stock item is deducted from stock when the menu item is sold.

Stock item panel

Stock item panel fields:

Stock item — the stock item that is deducted from store when the menu item is sold. Required field.

Selection is made in the Select stock item window.

Note

Ideally the stock item should already be entered in the Stock items directory, but it can also be added via the stock item selection window.

The stock item specified here will be included in the sales record specification.

Volume (menu) — volume of the menu item added to the order. Required field.

The values in this field and in the Volume (stock item) field determine the amount of the stock item to deduct from store when the menu item is sold.
Unit (menu) — unit of measurement used for the menu item. Read only.

Field name is not displayed. The field is automatically populated with the value specified in the Unit (menu) of the Properties panel.
Volume (stock item) — the volume of the stock item that is deducted from store when the menu item is sold. Required field.

The default value displayed in the stock item unit of measurement field is the unit of measurement used for that item in the Stock items directory.

This value will be entered in sales record specifications, in Stock movement, Stock turnover, Stock out by stock in and Stock in by stock out operational reports and in other reports.
Unit (stock item) — name of the unit of measurement used for the stock item specified in the Stock item field. Field name is not displayed.

This field is automatically populated with the unit of measurement specified for the stock item in the Stock items directory.

Selection is made in the Select unit of measurement window. The selection window displays only units of measurement that belong to the same group in the Units of measurement directory as the unit of measurement that is specified for the stock item.

This value will be entered in sales record specifications, in Stock movement, Stock turnover, Stock out by stock in and Stock in by stock out operational reports and in other reports.
Ad hoc recipe — whether to query the amount when calculating the stock item deducted from store when the associated menu item is sold. Required field.

Selection is made from No and Yes. Default value is No.

Timed service charging panel of the Menu item window

The Timed service charging panel is displayed when Timed service is selected in the Class field of the Properties panel.

The Timed service charging charging panel is used to define the price schedule for menu items that have the Timed services class.

Timed service charging panel

Timed service charging panel fields:

Menu item volume — amount of the menu item in units of measurement. Required field.

Defines how much of the menu item corresponds to the specified amount of time.
Unit (menu) — menu item unit of measurement specified in the Properties panel.

Read-only. Field name is not displayed.

The field displays the name of the menu item unit of measurement specified in the Properties panel.
Time — time interval that corresponds to the specified amount of the menu item.

Stock item panel in the Draft menu item window

The Stock item panel is displayed when Stock item is selected in the Class field of the Properties panel.

The panel is used to enter information about the stock item that is deducted from stock when the menu item is sold.

The information in this panel determines how much of which stock item is deducted from stock when the menu item is sold.

Stock item panel

Stock item panel fields:

Stock item — name of the stock item that will be deducted from stock when the draft menu item is sold. Required field.

Selection is made in the Select stock item window.

Note

Ideally the stock item should already be entered in the Stock items directory, but it can also be added via the stock item selection window.

The stock item specified here will be included in the sales record specification.

Volume (menu) — volume of the draft menu item added to the order. Required field.

The values in this field and in the Volume (stock item) field determine the amount of the stock item to deduct from store when the menu item is sold.
Unit (menu) — unit of measurement used for the menu item. Read only.

Field name is not displayed. The field is populated with the value specified in the corresponding field of the Properties panel.
Volume (stock item) — the volume of the stock item that is deducted from store when the menu item is sold. Required field.

The default value displayed in the stock item unit of measurement field is the unit of measurement used for that item in the Stock items directory.

This value will be entered in sales record specifications, in Stock movement, Stock item turnover Stock out by stock in, and Stock in by stock out operational reports and in other reports.
Unit (stock item) — name of the unit of measurement used for the stock item specified in the Stock item field. Field name is not displayed.

This field is automatically populated with the unit of measurement specified for the stock item in the Stock items directory.

This field is disabled until a stock item has been selected. Selection is made in the Select unit of measurement window. The selection window displays only units of measurement belonging to the same group in the Stock item units of measurement directory as the unit of measurement that is specified for the stock item.

This value will be entered in sales record specifications, in Stock movement, Stock item turnover Stock out by stock in, and Stock in by stock out operational reports and in other reports.
Ad hoc recipe — whether to query the amount when calculating the stock item deducted from store when the associated menu item is sold. Required field.

Selection is made from No and Yes. Default value is No.

Timed service charging panel in the Draft menu item window

The Timed service charging panel is displayed when Timed service charging is selected in the Class field of the Properties panel.

The Timed service charging charging panel is used to define the price schedule for menu items that are timed services.

Timed service charging panel in the Draft menu item window

Timed service charging panel fields:

Menu item volume — amount of the draft menu item in units of measurement. Required field.

Defines how much of the menu item corresponds to the specified amount of time.
Unit (menu) — unit of measurement used for the draft menu item.

Read-only. Field name is not displayed.

The field displays the name of the menu item unit of measurement specified in the Properties panel.
Time — amount of time that corresponds to the specified amount of the menu item. Required field.